The BiG Page of Videography Questions Answered
Let's Answer the Videography Questions around Events and Corporate Filming
Our 2 Directors at HAV have over 50 years filming experience between them all over the world. Here they answer the most common questions around videography for corporate and events.
Frequently Asked Questions
Please reach us at team@hireavideographer.co.uk if you cannot find an answer to your question.
This all depends on what you would like filmed at your event, when and where you event is and how you would like it covered. A simple hire of a single videographer could cost you £690 for 7 hours coverage. 3 videographers capturing a range of podcasts, interviews, sessions and more , edited could cost you £2500. Many companies consider capturing the most content as they can whilst everyone is together as being the best value for money long-term.
I hate saying it , but it depends! One videographer with a gimbal can capture you some great moments for a social media reel. The Eurovision Song Contest has over 20 cameras in operation for each act ensuring a lively and rounded capture of each individual song. At Hire a Videographer we say if you want the entire concert filmed professionally go for a minimum of 3 operators and 5 cameras, for highlights of the event go for 2 operators both roaming. Remember you will want to capture additional things such as Vox pops and b-roll of arrivals etc , maybe even some behind the scenes. Mae the most out of capturing every event.
A question about questions, I love it! For a videographer to do a great job on your event it will help if they have experience . This experience needs to first be with the equipment they are using and how to use to, then experience of using this equipment in a range of environments to really enable them to now focus on the job rather than how to use the kit. The final level of experience would be with the particular kind of event or session you want filmed. So questions around experience is the first thing. Then ask you videographer for examples of their work, if they have examples of recent work and also examples of a similar project ( the example of a similar project may be older) just remember sales change over time. Look at recent examples of any of their work for style ideas and of a particular job for ability to capture this type of event. That is the main 2 questions to ask your videographer 1) Experience/Kit level and 2) Examples.
Additional questions to ask you videographer will include important questions like cost, turnaround time, deliverables and any extra costs that may be involved. These are important things to have in writing before booking takes place.
An event highlights can often be edited whilst it is being shot by a separate videographer to be shown at the end of the event. For edited sessions or a highlights including Vox pops and interviews the typical turnaround time for us a Hire a Videographer is 5- 10 days. Requested edits are often completed within 48 hours as long as they are not too complex. It is always possible for rush editing as long as the brief is knuckled down and clear (however rush fees will usually apply) meaning edits can be turned around within 24-48 hours. Complex express edits involve advanced logistics and file transfers etc, increasing cost.
At Hire a Videographer raw footage is what we do. We understand the need for footage to be captured , even when sometimes the goal of the end footage is not known. That's why we offer for videographers to turn up for a set time and hand over the footage for you to edit and use for whatever needs you have.
Most video production houses will not hand over raw footage to you. They shoot and edit to a brief and anything outside of this will need to be made clear to them, if they do decide to hand over raw footage they will charge you an additional fee for this. This is often sue to the footage needing to be graded and converted to a useable file format outside of a broadcast environment.
As soon as you can, especially during event session. The important thing however is that you book a videographer before the day of your event. At Hire a Videographer we often manage to find videographers to cover an event the following week or even the following day . We are very good at finding availability for short notice jobs. The advantage of booking early is that filming brief can be arranged and it will often lead to a better feel for the videographer of what equipment to prepare and bring to the conference.
Camera batteries, gimbals, laptops, microphones, drones and even lights need charging, memory cards need checking and formatting and cameras need to be setup correctly depending on what needs to be delivered to the client.
One thing to note is if your venue requires insurance documents, his assessments or PAT certificates for the electrics being used etc this all takes additional time to arrange and organise. We do often sort this out on the morning of an event , though this is far from ideal.
This is a question that not enough people ask, but is very important.
If you have anything that is being filmed , prepare and inform the people being filmed and what is required of them. For example let the seminar speakers aware they are being recorded, any podcast guest have an idea of what questions they will be answering etc.
The videographer will also appreciate having a parking space if arriving by car, food if there for lunch , a space for them to keep any bags or unused equipment.
Apart from that have a clear plan of what you are shooting and when , so that the videographer can capture everything required whilst attending your conference. They do need setup time however so be realistic with your expectations on what can be recorded in a day.
A videographer should use the equipment best suited for the job . Experience of the videographer is the most important thing , then the level of equipment used. A Sony FX9 setup wrong can however give you a worse image than an iPhone 17 Pro Max with a light shooting Apple Log.
A videographer should use a camera that they know how to setup correctly for each job and is good in a variety of environments ( does not overheat, is good in low light, can take in clean sound etc). They should also have a range of solutions for lighting and capturing clean sound.
At hire a videographer we have a minimum level of camera (needs to be on Netflix approved list) ( 10 bit 4K, a minimum data rate of 240 Mbps, be able to capture non-baed in colour) for each operator and then require them to own and know how to use a gimbal, tripod, stabilisation settings for handheld. They need to own a set of modern lapel microphones , good onboard camera microphone and off camera sound recorder. They are also required to own panel led lighting as a minimum for interviews.
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